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CRUSADERS GLIDING CLUB
CONSTITUTION |
| Annex I |
TERMS OF REFERENCE FOR THE PROPERTY MEMBER
1. You are responsible to the Treasurer for the correct application of the duties contained in these terms of reference.
2. You are required to maintain records of all property belonging to the Club. Property is to be accounted for in groups as follows:
a. Capital Property. Capital property is that property which has, or may have, a value within the fund. A record is to be kept of all such items showing when bought, the purchase price and the annual depreciation. The record is to show that checks are carried out every three months. Property which is reduced by depreciation to no value is to be transferred to Club property.
b. Club Property. Club property is that property which, while belonging to the Club, has no value to the fund. This is not to say that such property will not have an insurance value. The Club's property insurance is to reflect the value of these items. A record is to be kept showing their insurance value and location. If it is more convenient to account for these items in groups such as tools, aircraft instruments and other items then this is permissible.
c. Garrison Miscellaneous Account Property. Certain items of property belonging to the Club were purchased with the assistance of charitable military funds such as the Nuffield Trust. These items are always accounted for as miscellaneous military items and held in a central account. In the case of Crusaders' this property is accounted for by the Quartermaster JSSU and is signed over to the Club by him. The Engineering Member has the responsibility for checking these items and is to do so quarterly in accordance with the requirements of the Quartermaster.
3. You are to bring to the attention of the Treasurer any discrepancies arising as a matter of regular property checks. Adjusting action is to be taken as directed by him.
4. When property becomes unserviceable it is to be repaired at the expense of the Club or disposed of as uneconomical to repair if, in the opinion of the Committee, this is desirable.
5. You are required to present capital property for audit as directed. When the auditors carry out their inspection you are to show them the property and the book showing depreciation and current value.
April 07 |
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