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TERMS
OF REFERENCE FOR THE BAR MANAGER
1.
You are responsible to the Treasurer for the correct
application of the duties detailed in these terms of reference.
2.
You are to maintain stock at such a level as to cater for the
normal consumption of the Club.
Bar stock levels are never to exceed a value of £250.
An exception may be made to this when items such as tee
shirts are purchased in bulk.
3.
You are to obtain stock only from those traders authorised at
Appendix 1 to this Annex unless otherwise specifically authorised by
the Treasurer.
4.
All invoices are to be paid, wherever possible, on the day of
purchase. If cash
holdings do not permit this the invoice is to be paid as soon as
possible.
5.
You are to use original copies of invoices and receipts to
support the bar account. These
are never to be disposed of except as part of a payment to the
Treasurer.
6.
You are not to obtain, or trade in, duty free spirits or
cigarettes.
7.
Items for sale are to be based on Club requirements.
New lines are not to be brought in unless there is a clear
and foreseeable demand for them.
You are not to obtain for stock more than the number of types
of each item as authorised below:
|
Serial
|
Stock
Type
|
Quantity
Authorised
|
|
a.
|
Beer
|
5
|
|
b.
|
Chocolate
|
4
|
|
c.
|
Crisps
|
2
|
|
d.
|
Sweat
shirts
|
1
|
|
e.
|
Tee
shirts
|
1
|
|
f.
|
Canned
drinks
|
3
|
8.
You are account for all items, including returnable
containers, on the form shown at Appendix 2.
If you can operate a computer spreadsheet with the same
format it is acceptable.
9.
You are to set sale prices in consultation with the
Treasurer.
10.
All invoices for stock received are to be held in your cash
box until the next stock check.
On completion of the check they are to be handed to the
Treasurer.
J
– 1
11.
You are to carry out a weekly stock check to satisfy yourself
that cash receipts are equal to sales.
If a deputy bar member is appointed you are to ensure that
all hand-overs between you and your deputy are subject to a bar and
cash check.
12.
You are to ensure that cash on your charge is secured at the
end of each bar session. If
you are not able to ensure cash security you are to hand the cash to
the Treasurer or Secretary for safe-keeping.
You are always to obtain a receipt for such cash transfers.
13.
If, at any time, you discover any irregularity in the levels
of stock, containers or cash you are inform the Treasurer.
J – 2
April 07
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